Software Reviews

The Best Video Conferencing Software for 2023

Video conferencing has become an essential tool for businesses, schools, and personal communications in recent years. The global pandemic accelerated the adoption of video conferencing software as organizations shifted to remote and hybrid work models. In 2023, video meetings are ubiquitous across all industries and use cases.

But with so many video conferencing platforms available, how do you determine which one best fits your needs? In this article, we evaluate the top solutions and highlight the ideal video conferencing software based on features, integrations, pricing, and overall usability. We’ll help you select the right platform to meet your requirements in the coming year.

Key Features to Look For

When selecting a video meeting software for your organization or personal needs, there are several key capabilities to factor in:

Meeting capacity – Many providers offer scalable meeting sizes from small groups up to thousands of participants. Consider what room sizes you need now and potentially in the future.

Call quality – From HD video to stereo sound, ensure the platform can deliver clear, glitch-free video and audio across devices.

Screen sharing – The ability to broadcast your screen to meeting participants is essential for presentations, collaboration, and webinars.

Recording and transcription – Recording meetings to reference later makes video highly reusable. Transcription further enhances searchability and recall.

Mobility – Support for leading desktop and mobile devices ensures access to join meetings anywhere with connectivity.

Third-party integrations – Integrating video software with everyday business apps like G Suite, Office 365, Salesforce, and Slack improves productivity before, during, and after meetings.

Security – Verify the solution leverages encryption, password protection, and permissions to keep B2B and internal video meetings private.

Ease of use – An intuitive user interface with little required training means faster user adoption across your organization.

Cost – Pricing can range from free basic plans to customizable enterprise packages that carry monthly or annual fees based on host licensing, features, and usage.

Top 7 Video Conferencing Solutions for 2023

With those critical components in mind, we present the best business and personal video conferencing platforms for 2023:

1. Zoom

Zoom has become synonymous with video conferencing in recent years. This exceptionally reliable platform makes it simple to conduct meetings, webinars, chat, and collaborate across devices.

Key features include:

– Meeting capacity up to 1,000 participants
– HD video and audio with up to 25 participants on-screen simultaneously
– Integrated screen sharing and co-annotation
– Local and cloud recording with searchable transcripts
– Mobile apps, desktop, and web access
– Robust integrations with business and productivity apps
– 256-bit AES encryption and secure access controls
– Intuitive interface and simple meeting launches


Free basic plan. Pro ($149/year per host) and Business ($199/month per host) plans with full features. Enterprise packages customized.

2. Microsoft Teams

As video conferencing and collaboration functionality has continued advancing in Microsoft 365, Teams now provides a complete unified communication and workplace hub for enterprises.

Key features include:

– Meeting capacity up to 250 participants by default; 10,000 with add-on
– HD video across devices with background effects
– Shared screens, files, notes, and co-authoring in real time
– Cloud recording with speech recognition transcripts (coming end of 2022)
– Fully integrated with Office 365 apps and data
– Advanced security and compliance capabilities
– Channels, tabs, bots, extensions, and settings to customize workspace


Free basic version. Business & Enterprise plans cost $5-$12 per user/month for Office 365 and Teams access.

3. Webex

Cisco Webex remains a top contender with its enterprise-grade video conferencing capabilities augmented by sophisticated meeting room integrations.

Key features include:

– Meeting capacity 50-200 participants by default; up to 100,000 using add-ons
– 4K video support plus 360° meeting views when using Webex devices
– Annotate on shared screens and snap to whiteboards
– Cloud and local recording, transcription, meeting highlights
– Broad platform support and integration ecosystem
– Robust security provided through Cisco networks
– AI-assisted experiences including facial recognition


Free Starter plan. Paid plans range from $13-$26 per host/month. Custom enterprise pricing.

4. GoToMeeting

GoToMeeting focuses squarely on delivering reliable, intuitive video meetings, webinars, and screen sharing support for businesses.

Key features include:

– Meetings support up to 250 participants by default, up to 3000 using add-ons
– HD video conferencing with screen sharing
– Draw tools, mouse follow, and keyboard access during shares
– Record meetings to the cloud with transcription available
– Mobile apps, Macs, PCs, Chromebooks, and web browsers supported
– Ready to use integration with Office 365, G Suite, Salesforce, and Slack
– SOC 2 Type II and GDPR certified security
– Simple workflow from scheduling to launch to follow ups


Starter plan $12 per host/month. Pro plan $16 per host/month. Custom enterprise quotes available.

5. BlueJeans

BlueJeans touts itself as the meetings platform for the modern workplace. Customized solutions cater to events, town halls, conferences, and more dynamic use cases.

Key features include:

– Meeting capacity standard 50 participants; large interactive events support 15K
– Browser-based access as well as mobile, desktop, and conference room system apps
– Collaborative workspace and Annotation tools
– Record and share meetings with integrated highlights
– Event management dashboard and production assistance capabilities
– Network monitoring and management backing high-quality video
– Analytical insights into meeting efficacy and ROI


Me plan aimed at small businesses starts at $9.99 per host/month billed annually. Enterprise pricing customized per customer.

6. Google Meet

As Google Meet adoption has rapidly expanded, so has the platform’s capabilities for secure and reliable business video meetings.

Key features include:

– Meeting capacity supports up to 250 participants by default, additional with add-ons
– HD video meetings with noise cancellation and background blur
– Share screen, chat, polls, Q&A, live captions, and attendance reports
– Local or cloud meeting recordings with transcript labeling
– Native integration with G Suite apps and Chrome browser
– Enterprise-grade security with controls and auditing
– Simple scheduling and streamlined workflows before and after meetings


Free for individuals. Business Starter plan $6 per user/month billed annually. Enterprise pricing customized.

7. Adobe Connect

Adobe Connect offers comprehensive tools targeted at training, education, marketing, and enterprise web conferencing use cases.

Key features include:

– Webinars, virtual classrooms, meetings supporting up to 80,000 participants
– Customizable video pods, screen sharing, whiteboards
– Polls, chat, Q&A, file sharing, and other tools to drive engagement
– Record meetings, webinars, virtual classrooms with analytical reporting
– Native integration with other Adobe apps and solutions
– Controlled access via domains, groups, roles and permissions
– APIs and expansive integration ecosystem
– Branding and personalization capability


Named host licenses start at $130 per host/month billed annually. Custom enterprise pricing.

The Best Video Conferencing Software Is Based on Your Needs

With video meetings now ubiquitous in business and education environments—not to mention many social and personal contexts—selecting the right video software is pivotal. As this evaluation of the top solutions in 2023 illustrates, you have many excellent options at scalable pricing levels.

Take the time to factor in your use cases, number of users, desired features, and budget to make an informed decision. Getting stakeholder input across IT, operations, finance, and end users leads to the most successful video platform adoption in your organization.

Better yet, many providers offer full-featured free trials so you can test the technology firsthand with key user groups before committing long term. Determine what works best for your enterprise, small business, virtual classroom, or friends and family wanting to stay connected in 2023 and roll out your service of choice.

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